Use existing compatible equipment
Phones, tablets, computers, and scanners already at the venue can be evaluated before launch. Suitable equipment is incorporated into the deployment plan instead of replaced without reason.
A safer transition
Bring KEYS in. Keep the transition under control.
Configure the venue, train the people who use it, and let clean KEYS records grow alongside the existing file through normal operation.
Founder-supported launchI will be there beside your team as KEYS rolls out.
You will not get a login and a good-luck email. I’ll help configure the venue, train the people using it, and support the rollout as KEYS moves into daily use.
See the $250 pilotA safer transition
No overnight roster conversion required.
KEYS launches alongside your venue’s existing records. Members move into the new system naturally when they apply, renew, or arrive for their first KEYS-era visit.
Why this matters
Each KEYS record begins with a traceable creation event and supporting workflow—instead of relying on a bulk import of incomplete or unverified legacy data.
- 1Configure
Venue branding, policies, fees, business day, roles, member pages, and serialized cards.
- 2Train
Owners, managers, and staff learn the screens they actually use.
- 3Run in parallel
The existing file remains available while KEYS records grow through normal activity.
- 4Build traceable history
Applications, admissions, payments, meetings, and important actions accumulate with their audit history intact.
What the pilot includes
Everything your venue needs to put KEYS to work.
The 30-day founding venue pilot is $250 per venue: enough structure to test the real workflow without turning the pilot into a months-long implementation project.
Dedicated hosted venue instance
Venue-branded member pages and serialized digital cards
Core policies, fees, and business-day settings
Owner, manager, and staff account setup
Scan-assisted application and member-lookup configuration
Initial training and founder-supported launch
Hardware: Use compatible equipment already available at your venue, or request a quote for an affordable, pilot-ready hardware package.
Venue-specific rules: Standard configuration is handled during setup. Advanced custom development is scoped separately.
Parallel operation: The venue’s existing records remain available while KEYS builds its own traceable history.
Hardware options
Use what you already have, or launch with our recommended setup.
The strongest operating configuration is two tablets and one validated Bluetooth scanner capable of reading driver-license PDF417 barcodes and KEYS member-card QR codes.
Affordable pilot-ready package
Venues that need equipment can request a separate quote for two configured tablets, protective cases, charging equipment, and a validated ID and member-card scanner. The venue approves the quote before anything is ordered.
Complete KEYS deployment
Continuing service is quoted around the license type, operating needs, existing equipment, rollout, and support. A validated scanner and the two-tablet package can be included as separately priced hardware line items when the venue wants the recommended setup.
Discuss special workflows during consultation
Optional preregistration, event workflows, printing, or venue-specific equipment can be considered during deployment without making every venue buy the same extras.
Managed safely after launch
Updates should not create a new operational headache.
KEYS handles routine updates through a controlled process so your venue does not have to worry about file changes, backup steps, or different versions ending up on different systems.
Updates checked before they go live
Before an update reaches your live system, KEYS checks the update and confirms the site is ready for it.
A recovery point before every update
Before an update changes anything, KEYS creates and verifies a recovery point. Your normal automatic backups continue alongside it.
We can see when something needs attention
When support is needed, KEYS can quickly see whether the site is checking in, the database is responding, recent recovery points are healthy, and which version is running.
New changes are tested first
Updates are tested on our Sandbox first. Only the same approved version is then sent to your venue.
See it around your process
Bring us the hassle. See how KEYS can help.
Bring the door, membership, payment, meeting, or review problem that costs your team the most time.