Inside KEYS

Simple at the operating surface.
Deep where management needs it.

Staff see the next action. Managers can open the record, history, analytics, payments, governance, and review tools underneath it.

Follow the recordFrom the door to the full history.

See how admissions, payments, incident records, manager actions, meetings, audit history, and ABC review stay connected across the same operating platform.

Start with the Staff Kiosk

Inside the platform

See KEYS at work.

These screens use sample demo data from the working KEYS platform.

Tap a screen to inspect it.

Staff Kiosk

Scan the ID or member card. Get the answer. Keep the line moving.

For a new applicant, a compatible driver-license scan brings available identity information into the application workflow, helps locate an existing record before a duplicate is created, and leaves staff only the remaining required information to complete.

For a returning member, the serialized membership-card QR or identification scan opens the member record and checks the conditions that matter at the door—membership status, identity verification, dues, required fees, restrictions, and venue-day rules.

When the answer needs a manager, staff send the live issue to Manager Review and move to the next person instead of holding up the door.

Payment controls are configured around the venue. Cash-only operations can hide unnecessary tender choices, while venues that accept multiple methods can track the methods they actually use.

Scan-assisted applicationsSerialized QR membership cardsAdmission decisionsIdentity verificationManager ReviewVenue-configured payments

Less manual entry during new-member intake
Clear result and next step from a single scan
Required charges and admission conditions stay visible
Exceptions move to management without stopping the line

Manager Review

The issue moves to management. The line keeps moving.

Managers can claim the request, review the member’s current state and the original issue, then send a clear outcome back to the door. KEYS keeps the request connected to the member record and records the action taken.

Door Analytics

Big picture. Fine details.

Hourly traffic, venue-week trends, entry issues, and detailed admission history give management a fast read on the night. Compare activity with previous venue days, the same weekday last week, or recent averages—then open the people and events behind any hour.

Every confirmed admission is recorded to the second, including who was admitted, whether they entered as a member or hosted guest, which worker handled the entry, and any door fee recorded.

Hourly trafficVenue weekEntry issuesAdmission detail

See peak hours and traffic patterns across the full venue day
Compare nights against prior activity and rolling averages
Open denials, payment requirements, manager reviews, and other entry issues
Trace any admission to the exact person, time, worker, and entry context

Financial Visibility

See the money. Trace every transaction.

Move from combined totals to date ranges, daily activity, and the exact transactions behind the numbers—all in one place.

Revenue totalsDate-range filtersCalendar workspaceTransactions

See venue revenue and membership-related revenue side by side
Review daily activity through a calendar built for the venue work cycle
Open posted transactions with charge type, source, amount, and who recorded it

Incident Management

From the first report to a documented resolution.

KEYS gives managers and owners a restricted workspace for sensitive incident records. Track the incident framework, involved people, requested information, preserved evidence, corrective work, owner review, and case status without turning a staff-facing screen into an investigation system.

Incident Reconstruction organizes substantive statements, evidence, findings, corrective actions, and case decisions for human review while preserving the underlying source records and separate forensic chronology.

Restricted manager/owner workspacePeople & presence verificationEvidence requestsCorrective actionsOwner closureIncident & forensic exports

See open, draft, awaiting-information, submitted, and closed cases in one queue
Keep evidence references, status changes, and corrective work connected to the incident
Export a readable incident report while retaining separate forensic audit detail

Download a separate closed-case sample report →

The downloadable report is a different demonstration incident from the screenshots shown here.

More inside KEYS

The screens above are only the beginning.

KEYS also handles the governance, compliance, and review work that often ends up scattered across binders, inboxes, and spreadsheets.

Meetings & Approvals

Prepare applicants, record attendance and elections, and keep completed minutes organized.

Compliance Readiness

See incomplete, expiring, or unresolved membership records before they become larger problems.

Plain-English Audit History

Review manager actions, record changes, identity checks, payments, and other important activity without decoding system logs.

Read-Only ABC Access

Issue temporary, time-limited access to review records without allowing changes to the venue’s operating data.

See the rest of KEYS during a 15-minute walkthrough.

Trust by design

Complex work. Simplified.

Alabama-specific

Designed around the workflows and recordkeeping needs of Alabama 031 and 032 private clubs.

Role separation

Owners, managers, staff, door workers, KEYS administration, and ABC reviewers each have clear access boundaries.

Read-only ABC access

Temporary ABC review access is read-only, so venue records cannot be changed during the review.

No stored ID images

KEYS records the identity-verification event and the identifying details needed for the member record without storing a photograph of the ID.

See it around your process

Bring us the hassle. See how KEYS can help.

Bring the door, membership, payment, meeting, or review problem that costs your team the most time.

Schedule a 15-minute walkthrough

Simple at the operating surface.Deep where management needs it.